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Procurement Supervisor (Action Hospitality)

Date:  06-Apr-2021
Company:  Action Hospitality (ACH)
Location: 

Sharjah, AE

IMPORTANT INFORMATION

This postion will be hired on the Payrolls of Action Hospitality- a group company of Air Arabia Group. 

Job Purpose

  • To effectively manage the Operational Sourcing and Procurement activities and Stores and Inventory control activities ensuring the adequacy and timeliness availability of needed material and products in accordance with business requirements and quality standards.
  • Responsible for roll out procurement system and administration of all the procurement transaction and documentation necessary to ensure all customer needs are being attended to and managed timely and properly as per company’s adopted policies and procedures.
  • To lead and develop the General Buyer’s in the team

Key Result Responsibilities

  • Develop and implement new Operational purchasing strategies to deliver ongoing cost reductions and process simplification.
  • Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to improve continually pricing and quality of work.
  • Assist in setting up and maintaining company quality control program
  • Initiates contact with suppliers/vendors to cater for company needs and processes new vendor requests as required.
  • Provides general purchasing support and Store support services on the daily activities within the department including telephone calls, e-mails customers’ inquiries, inventory, storage, distribution and dispatch of goods.
  • Checks and verifies all received stock material versus agreed specifications. 
  • Supervises the stacking of items on shelves as per approved standards and as per coding system. Handles the assets of the company in/out ensuring proper barcoding/allocation/ storage/ and exit.
  • Prepares and issues purchase orders,  verifies stock, highlights shortages, forecasts for new requirements and administers based on consumption needs.
  • Ensures all goods delivered/dispatched  to and from the stores are sealed, in proper shape and  condition and as per agreed standards.  

  • Prepares and administers the documentation necessary for the procurement process and analyzes responses from suppliers to ensure smooth workflow.
  • Undertakes procurement activity under the control of the Purchasing Manager to deliver best value for money, quality and security off supply commensurate with customer’s business needs.
  • Produces Management Information reports and necessary analysis to highlight critical areas, trends, discrepancies, excess, short supply, etc and support the management and team.
  • Manages control measures to ensure adherence by suppliers/vendors/internal clients to agreed standards in the procurement practices. 
  • Acts as the point of contact for  the use of related systems and provide technical training and support to new users as needed.
  • Represents the department in coordinating and managing the implementation of  Procurement Systems including the user training, system improvements and user compliance with system utilization and administration.
  • Carries out procurement researches through internal customers, suppliers and other sources of information to obtain feedback and assessment of procurement activities.

Qualifications (Academic, training, languages)

  • Bachelor’s degree in any stream or equivalent.
  • MCIPS or equivalent
  • Proficient in Microsoft Office, Internet and Web Search (Excel advanced level).
  • Detail oriented, comfortable with numbers, charts and data sheets.
  • Fluent in English Language.

Work Experience

  • 5+ years of experience in an procurement/ Purchasing role in any industry,
  • 2 + experience in supervising/managing small purchasing team in direct/indirect procurement environment is preferred.
  • Capable of driving process improvement and internal control in line with adopted standards.
  • Demonstrates skills in handling financial transactions with accuracy.
  • Cooperative team player; possesses very good organizing and time management skills.
  • Capable of preparing/extracting reports from different sources of data and identifying shortages.
  • Multi-task oriented, responds to multiple assignments easily and promptly.
  • Organized and demonstrates high attention to details.
  • Willing to support and provide alternate solutions in ad-hoc scenarios and unplanned situations.
  • Dependable, self-motivated takes ownership and acts proactively.
  • Displays energy and enthusiasm.
  • Capable of working under pressure and tight timeframes without compromising quality.

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