Coordinator - Legal

Job Purpose

• Provides professional administrative support to the Legal Department to ensure smooth run of  day-to-day activities, this includes but is not limited to communication, meetings, contracts, verification of invoices, presentations, etc. all to be carried out in utmost confidentiality and professionalism in line with company’s policies and procedures. 
• Ensures timely execution and thorough follow up on all tasks assigned to him/her whilst maintaining a professional and positive representation of the company

Key Result Responsibilities

• Provides administrative support on the day-to-day activities within the legal department; manages a variety of administrative and support duties to ensure efficiency and smooth work-flow.  
• Reflects a positive image of a professional and congenial approach throughout all his/her communication whether in person, in telephone, or throughout written/electronic correspondence.  
• Interacts internally with all company departments, and externally with clients, government authorities, suppliers, vendors, contractors, consultants, tenants, etc. 
• Manages the administration of agreements, contracts, briefings, tenancy contracts, etc. ensuring all are drafted, reviewed by legal department and carried out timely and effectively to facilitate the work needs. Assists the Legal Department in a variety of activities such as reviewing contracts, updating and following up on the litigation report, processing invoices, translation, and maintaining the filing system.
• Executes and coordinates various tasks of sensitive nature encountered with delicate and confidential information such as company resolutions, agreements, contracts and legal cases. 

Key Result Responsibilities - Continued

• Claims Management
• Analyze and investigate claims from initiation to resolution.
• Oversee settlements, ensure payments, and liaise with relevant stakeholders.
• Records Management
• Maintain and update physical and digital archives systematically.
• Ensure compliance with data protection and confidentiality standards.
• Reporting and Analysis
• Generate regular status reports and track key claim metrics.
• Identify trends and provide recommendations to improve processes.
• Administrative Support
• Coordinate claims processes across departments and manage documentation.
• Assist in updating policies and conducting file audits.
• Process Improvement
• Identify and implement efficiencies in claims and record-keeping workflows.
• Integrate feedback to enhance systems and tools
• Maintains an accurate and up-to-date database of all contacts, records, contracts, files, reports, etc. to be retrieved and accessed by authorized personnel whenever and as needed.  
• Note – The role defined here is not exhaustive and duties and responsibilities in line with the job function may be added from time to time. 

Qualifications (Academic, training, languages)

• Bachelor’s degree in law or equivalent. 
• Understanding of basic legal jargon and contractual terms.
• Proficient in Microsoft Office and Web Search. 
• Very good in English, French & Arabic. Spanish is a plus.
• Moroccan Nationality is a must.

Work Experience

• Fresh graduates may be considered for this role given they meet/exceed required competencies. 
• Excellent communication skills (verbal, written) expressed in high level of accuracy. 
• Capable of interacting with top executives, seniors, and subordinates with professionalism. 
• Possesses excellent organizing and time management skills in  frequently changing environments. 
• Reliable, self-motivated, takes ownership, and displays energy and enthusiasm. 
• A team player demonstrates good understanding of how to support teams. 
• Proven skills in working with data, records and resources with high efficiency. 
• Multi-task oriented with high attention to details. 
• Capable of working hard and under pressure. 
• Employs technical skills and interpersonal relations to support company’s objectives. 
• Demonstrates the ability to contribute and successfully deliver against set KPIs.